EMERALD EMPIRE VINTAGE AUTO CLUB

 BY-LAWS AMENDED MARCH 2004

ARTICLE II

PURPOSE

ARTICLE I

The name of the club shall be Emerald Empire Vintage Auto Club

SECTION 1

To unite in a central organization all families of 1928 to 25 year old vehicles, domestic or foreign, who are  interested in restoring and maintaining them. in a manor to attract prestige and respect within the community, and it shall further be the purpose of this Club to help these families become acquainted and to encourage and maintain among its members the spirit of good fellowship and fair play thorough sponsored activates involving their vehicles.

SECTION 2

This club shall  be non-commercial, no-sectarian, non racial and non-partisan.

NO FOR SALE SIGNS ON CARS WHEN CAR IS IN A SHOW.

SECTION 3

The motto of the Club shall be " AGED TO PERFECTION". The official Club Newsletter shall be "THE VINTAGE PRESS".

ARTICLE III

MEMBERS

SECTION 1

A prospective member may be given an application for membership, and a copy of the club By-Laws at any regular meeting. Upon acceptance of the By-Laws, a completed application for the membership may be submitted to the club at the next regular meeting upon payment of appropriate dues.

SECTION 2

A prospective member must have a sincere interest in vehicles of club years. Ownership is encouraged, but not mandatory.

All tours should be attended by members who are driving or riding in Club Cars. Modern cars are welcomed if unable to drive the Club Cars, in order to encourage attendance, but must follow at the rear of the tour group.

All Club Cars will be insured to be able to participate in tours sponsored by the club. Evidence of insurance will be included as part of the membership application and will be kept up to date by each member.

Voting members of the Club shall include members in good standing, their Spouses and dependent minor unmarried children holding a valid Oregon drivers license and residing at home.

FINANCES

DUES - The dues of this club shall be $15.00 annually, and payable by November 1st. for the upcoming year. New members must pay their dues at the time of entry into the Club. Members more than three months in arrears will lose their voting and Newsletter privileges. The Fiscal year of the Club shall be from November 1st. through October 31st.

EXPENDITURES - An expenditure of $25.00 in any one month must have the approval of the Treasurer. And expenditure of $25.00 to $50.oo the joint approval of the Board Members. A larger expenditure must be approved by a 2/3 majority of the members present at a regular meeting.

MEETING OF MEMBERS

BUSINESS MEETING - Business meetings shall be held monthly at a time and place to be established by the Board of Directors for the purpose of transacting Club business. Business meetings are to last no longer than two hours, unless 2/3 of the members present agree to extend the meeting beyond the two hour limit.

SPECIAL MEETINGS AND SOCIAL EVENTS - The telephone committee and or the newsletter will be the mode of notification.

OFFICERS

OFFICERS - The officers of the Club shall consist of a President, Vice-President, Secretary, Treasurer, Historian, Editor, two officers assistance's. their duties will be to assist the current officers in guiding the club through the current year. Officers assistance's are to be limited to a person whom have not yet held an officers position and is a current paid member in EEVAC.

ELECTION AND TERM OF OFFICE - Volunteers and/or nomination for the Club offices will be accepted at the September meeting. Election of Officers will be at the regular club meeting in October. The new officers will be installed at the annual Club Banquet to be held around November 1st. The term of the officer shall be one year. Officers of the club shall be elected by a majority vote.

BOARD OF DIRECTORS - The Board of Directors shall consist of the President, Vice-President, Secretary, Treasurer, Editor, Historian, immediate Past President, and one member elected at large. The duties of the Board of Directors shall be to meet when convened by the President for the purpose of planning future meetings or events and to qualify cars which will be representing t he club in public.

PRESIDENT - The President shall be the principle executive officer of the Club and shall in general supervise the affairs of the club. He/She shall preside at all meetings of the members and shall perform all duties incidental to to the office of president.

VICE-PRESIDENT - In the absence of the President the Vice-President shall perform the duties of the President. The Vice-President shall also act as Tour Chairperson and be in charge of supplying and making coffee for the meetings and club events, purchasing supplies and cups at the expense of the Treasury as necessary.

SECRETARY - The Secretary shall keep minutes of the meetings of the members and in general perform all duties incidental to the office of the Secretary.

TREASURER - The Treasurer shall keep and accurate account of all Club funds and shall at each meeting , report any expenditures made since the last meeting. In addition, the Treasurer shall be responsible for all Club property.

HISTORIAN - The Historian shall maintain the Club scrapbook and other historical materials pertaining to the club.

EDITOR - The Editor (s) will be responsible for the preparing the newsletter and mailing it out to the Club Members and local clubs. In addition, the  Editor (s) will be responsible for keeping a register of the mailing addresses of each member of the Club.

Officers assistants duties will be to assist the current officers in guiding the club through the current year and become familiar with the club procedures so as to help them in becoming a future officer.

AMENDMENTS TO BY-LAWS

AMENDED OR REPEALED AND NEW BY-LAWS MAY BE ADOPTED BY A 2/3 MAJORITY OF THE MEMBERS PRESENT AT ANY MEETING, PROVIDED MOTICE IS GIVEN TO ALL MEMBERS IN THE CLUB'S NEWSLETTER.

STANDING RULES APPROVED MARCH 14th 2004

Drawing for 50-50 Raffle each meeting, There will be a 50-50 raffle drawing held at each regular meeting.

"Peoples Choice Award" will be determined by the vote of the public at the Valley River Car Show. the winning car will be excluded from winning the next 3 years.

New Members:

One copy of the EEVAC Newsletter with the cover letter and application may be  sent to Prospective members.

Advertising:

Rates to advertise in the Newsletter will be $12.00 for members and $15.00 for Non-Members per year. Want ads are free to t eh Club members and $2.00 for 3 lines per issue for non-members.

Sunshine Person:

Club members or spouses are to notify the sunshine person so they may take Appropriate action.

Historian:

The Historian shall take pictures of all events and maintain the Photo Album. At least the last album shall be taken to each meeting and each EEVAC Show Event.